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Full Service RFP

Getting Started

Instructions
Yes

Supporting Documentation
Yes

Page Break for Instructions

Key Information

Organization Name:
Traffic Club of Chicago

Acronym:
TCC

Website Address: www.traffic-club.org/

What prompted the search?
Retiring Executive Director, and significant gaps in current administrative capabilities versus what The Club requires. Insufficient membership, marketing, and technology skills.

Proposal Deadline:
April 30, 2013

What is the current budget?
Current total overhead for The Club, including salary, benefits, and The Club office (1 person), is approximately $100,000 annually.

Must your new AMC be headquartered in a specific location?
Yes

If yes, specify which country, region, state or metro area.
Chicago IL metropolitan area

Membership history for the past 3 years:
Decreasing

Current Management Structure

What is your current management structure?
Standalone

Has the organization’s Board authorized this search? Yes

How many full time Equivalent (FTE) personnel currently manage the association? (e.g. 2.75 FTE)
1

Future Management Structure

How important is it for you to hire an AMC Institute Accredited AMC?
Mandatory/We will only consider Accredited AMCs

Services Requested:(select all that apply)
Membership Management
Financials
Meeting/Conventions
Web Management
Marketing
Educational Workshops/Seminars

Describe any special skills or credentials your new Chief Staff Officer should have. (e.g. CMP, CAE)
Current Executive Director has no credentials or certifications. None required.

Search Process and Contact Information

Does the organization have a formalized search party?
Yes

If yes, are you using a third party?
No

Is the RFP being distributed through any other organizations or platforms?
No

Contact Name:
Craig Boroughf

Contact’s Position within the Organization:
VP - Board of Directors

Contact’s Email Address: cboroughf@usg.com

Mailing Address Address Line 1:
550 W Adams

City:
Chicago

State:
IL

Zip:
60661

Phone:
3124365624

How did you hear about the AMC Institute RFP Process?
Through two member firms; The Sherwood Group, Inc and thw Gidley Management Group, Inc.

How would you like proposals to be delivered to you?
Mail and Email

If by mail, how many copies are required?
2

What is the date for initial screening of proposals by the Search Committee?
May 1, 2013

What is the target date for completion of due diligence on short-listed proposals?
June 1, 2013

What is the date for selected proposal presentation(s)?
July 1, 2013

What is the location for selected proposal presentation(s)?
Downtown Chicago

What is the start of the transition process?
TBD, late 2013.

What is the formal start date?
TBD, Jan 1 2014 or earlier.

More About the Organization

Year Established:
1907

Type of Organization:
Professional Society

IRS Classification
Other

If you selected 'Other' above, please complete this field.
For profit, applied for and transitioning to 510(c)6

Geographic Scope of Organization:
Regional

Number of Chapters or Regional Groups:
1

Number of Board Members:
16

Does your organization have a strategic plan?
Yes

If yes, in what year was your most recent strategic plan developed?
2011. It is very limited.

Do you plan to include your strategic plan with the RFP?
Yes

Key Membership Benefits: (select all that apply)
Education
Networking

Do you plan to develop or re-develop a strategic plan under new management?
Yes

Total number of individual members (all classes):
680

Total number of company members:
380

How many classes of membership are there?
5

What software does your organization use for its membership database?
None. Quickbooks billing module.

Conferences and Meetings

Number of in-person board/executive committee meetings per year:
1 Board Meeting per month, 1 Committee meeting per month

Number of virtual board/executive committee meetings per year:
1 Board Meeting per month, 1 Committee meeting per month

Number of in-person committee/Special Interest Group meetings per year:
Typically, only 1 Special Interest Group/Committee operating at any one time. Number of meetings varies.

Indicate all future conferences and events (of any size) for the current calendar year. Include meeting name, location, hotel, registration fee and number attending for each.
Meeting

Meeting1:
Traffic Club of Chicago - Annual Dinner
Chicago Hilton and Towers (changes annually)
May 16, 2013 (typically third Thursday in May)
Fee: $135/member $150 non-member
800 attendees

Meeting2:
Traffic Club of Chicago - Annual Golf Outing
Cog Hill, IL
May 15. 2013 (always day before Annual Dinner)
Fee: approximaely $125 per golfer
225 golfers

Organization Financial Information

What was the organization’s total Gross Income from all sources for the most recent completed fiscal year?
$400,000

Dues Billing Cycle:
January

What was the total income from membership dues alone?
$150,000

Equity at last fiscal year-end:
$675,000

When does your fiscal year begin?
January 1

Accounting Method:
Accrual

Are the financials routinely audited/reviewed by an independent CPA?
No

Describe your dues amounts. Include the amount, the member type it applies to, and the number of members in that type for each.
See Membership Attachment

Document Upload

By-Laws
TCC_Bylaws_Master-Public.pdf

Financial Statements
TCC_12_Dec_Financials.pdf

Other 1
TCC-Waybill_Mar13.pdf

Other 2
Club_Committees_-_Traffic_Club_of_Chicago.pdf

Supporting Documents
Membership.pdf

2013 Traffic Club RFP final.pdf

TCC Strategic Plan 2011.pdf

TCC Strategic Planning QR 11-2010.pdf

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